Most people want to be more productive and make better use of their time, but find it hard to know where to begin. Here are ten simple tips to help you on how to be more productive and manage your time more efficiently:
1. Complete the most important tasks first.
Whenever possible, complete the most important task for the day first. It will remove a major weight from your shoulders and help clear your mind. It will also free up more time and energy to devote to the other tasks for the day.
2. Learn to say “no”.
No is not a bad word – it is a word that gets used not nearly enough. Saying no can be what keeps you from taking on too much. Know your limits and say no when you can’t do more for someone.
3. Sleep well at night.
When you sacrifice sleep for the sake of getting more done, you might be able to check one extra item off your to do list, but all the other tasks are likely to suffer. The lack of sleep causes low levels of energy and poor concentration, which will case mundane tasks, to take two and three times longer to finish.
4. Focus on one task completely.
How to be more productive. Give your tasks your undivided attention. Multi-tasking usually does not work and actually cuts down on productivity!
5. Get an early start.
Do not procrastinate and get started on an important task or to do list sooner rather than later. Avoid the temptation to put it off until you feel like doing it – do it now or chances are it will not get done on time.
6. Don’t get hung up on unimportant details
We all want our work to be the very best that it can be, but it is not possible to spend hours reviewing and perfecting a project three and four times, before labeling it is complete, is crazy. Give the project a solid review prior to labeling it as complete and move on.
7. Turn key tasks into habits.
If you have tasks that you perform over and over on a regular basis, then work these into your normal routine so they become a habit. Tasks such as exercise, walking the dog, paying bills, sending important emails, and more can become daily habits quite easily.
8. Avoid internet and TV while working.
When it comes to how to be more productive the television as well as the internet can be a great distraction. It is so easy to get distracted by the internet and TV. Unless you need the internet for work, avoid it! It is so easy for that 5 minute break to check emails or start a show to become 30 minutes or more.
9. Set a deadline for every task.
Even if you have no real deadline other than by the end of the day or week, make one for yourself to give you more motivation to focus and get things done as quickly and efficiently as possible.
10. Leave some buffer-time.
If you plan for something to take 30 minutes, budget for 45 minutes instead. This will give you some extra time in case you run into a delay. If you finish on time or early move on to the next task or use that buffer time as your built in break and you most certainly will get the best on how to be more productive during your daily activities.